You will need your application number and the optional Unique Client Identification (UCI) number to apply for GCMS Notes.
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The Global Case Management System (GCMS) is a digital data management system utilized by Immigration, Refugees, and Citizenship Canada (IRCC) to handle domestic and international applications. Immigration officers input their observations and concerns regarding applications into GCMS.
Typically, refusal letters issued by the IRCC are generic and provide limited information about the officer's concerns. Therefore, the GCMS notes are crucial in understanding the reasons for application rejections.
The Access to Information and the Privacy Act gives people the right to view government records in Canada. To obtain access to these documents, you must make an ATIP request. In addition, you must be a Canadian Citizen, a Canadian Permanent Resident, or an individual or company currently present in Canada to apply for GCMS notes from IRCC.
Depending on your situation, there are several primary reasons why you should request your GCMS Notes:
The optimal time to request GCMS notes depends on the type and stage of your application. Remember that there is no limit to how many times you can receive GCMS notes. However, the following information might help you decide when to order your GCMS Notes:
IRCC typically processes GCMS note requests within 30 days. However, extensions may be granted in certain situations for specific reasons listed in Section 9 of the Access to Information Act and Section 15 of the Privacy Act.